Essential Duties Summary
• Manages and organizes office operations and procedures such as tracking budget expenses, filing systems, requisition of supplies, and other administrative services for multiple grant projects.• Develops resources and techniques to enhance timely and efficient workflow and office productivity across multiple projects.• Uses department and University policies, practices and procedures to handle a variety of questions and problems.
• Gathers data and verifies accuracy of information on standard University forms.
• Serves as administrative liaison for department and resolves problems with internal and external contacts.• Collaborates with supervisor to update departmental policies and procedures.
• Establishes uniform correspondence procedures for the department or division.
• Maintains, monitors and updates records of budgetary expenditures for multiple grants.
• Creates and maintains departmental files, records and reports.
• Formulates procedures for systematic retention, protection, retrieval, transfer, and disposal of files and records.• Coordinates calendar of appointments, meetings, conferences, special events and travel arrangements.• Prepares department meeting agendas and materials and transcribes minutes of meetings.
• Selects and recommends purchases of appropriate supplies and office equipment.
• Communicates with PI's, subaward grantees, general counsel, and grant program office regarding funding information and processing of expenditures, contracts, and other related documentation.• Performs other job-related duties as assigned.
Hiring Range: Commensurate with experience.
Education
Some college or Associate degree (A.A.) and/or vocational or technical school and/or specialized training or certification.
Required Licensing/Certification
N/A
Knowledge, Skills, and Abilities
Knowledge of:
• Policies, procedures, and practices.
• Other job-related software and systems.
• Microsoft Office Professional or similar application.
• BANNER Software
Skill in:
• Detail oriented.
• Multitasking and time management.
• Problem-solving and decision-making.
• Writing documents.
• Both verbal and written communication.
Ability to:
• Use other job-related software and systems.
Work Experience
Three (3) years to five (5) years of related experience.